Business Services

What is the Visitor Management System?

A Visitor Management System enhances school security by reading a visitor’s driver’s license or other approved government-issued ID and comparing information against a sex offender database to alert school administrators if a match is found. Once cleared through the system, a visitor badge is produced which will include a photo of the visitor, name of the visitor, date and time, and destination.

How Does it Work?

The system compares government-issued ID information to a database that contains registered sex offenders from 50 states as well as local flags placed into the visitor management system by a school site. In the event of a match, it alerts designated school officials.

What is the Purpose of the System?

It enhances and automates visitor management. By proactively alerting personnel to certain potential threats, it allows school administrators and, at times, the School Resource Officer, to take appropriate steps to keep our students, employees, and visitors safe. 

For approved visitors, the system prints visitor badges that include a photo of the visitor, the name of the visitor, date and time, and destination. Those badges enable personnel within the building to quickly determine if visitors are in areas where they should or should not be.

Why is Richland School District Using this System?

The safety of our students and staff is our highest priority. The system will provide a consistent, standardized system to track visitors and volunteers. This is especially useful during emergencies to know who is on campus. The system quickly prints visitor badges that include a photo of the visitor, the name of the visitor, time and date, and destination.

Does the School/District Have the Right to Require Visitors, Even Parents, to Produce Identification Before Entering the School?

Yes. In accordance with California Penal Code 627.2, school officials are required to know who is on campus and why they are there, particularly when a student is involved (i.e., early pick-up). School officials need to be able to confirm that an individual has the authority to have access to the student. In addition to requiring visitors to give their name and purpose for visiting, it also requires visitors to present proof of identity.

What Types of IDs Will Work?

The system is able to scan all U.S. government-issued licenses, identification cards, Matricula consular ID cards, permanent resident cards, active military cards, and passport ID cards (not the full passport).